Inserting Numbering Only in Some Pages of Word 2013 or 2010
Automatically number documents – Microsoft Word 2013 or 2010 is an easy task. The problem is that, when this feature is used, all pages of the file are numbered and, many times, we need that some of them do not exhibit numbering. Is it possible to do this type of formatting? Because you know that yes, and this is precisely what you will learn in this tutorial. Break, you’ll also learn how to view numbering different in the same document.
Before we begin, it is important to emphasize that this text is based on the 2013 versions (also found in the packages of Office 365) and 2010 Word configured for the Portuguese of Brazil. Thus, there can be differences in relation to the other variations of the program. In the following links, you you can see how to perform this type of procedure in earlier versions of Word:
– Word 2007;
– Word 2003.
The images that illustrate this tutorial are based on Word 2013, but the same procedures are valid in the 2010 version of the program, there are only slight differences in the look of both.
We’re going there?
Step 1: inserting automatic numbering of pages in Word 2013 or 2010
As informed in the beginning of the text, insert automatic numbering in a document from Word 2013 or 2010 is a fast procedure and easy.
The choice has been made, to guide the Design of the menu Toolbar Header and Footer will immediately open so you can adjust the numbering. This happens because it is precisely in the header or in the footer the numbering is inserted.
If you want to set the format of the numbering (roman numerals, negative numbers, or alphabetical sequence), you can simply go back to the option Insert / Page Number and choose Format Page Numbers.
Step 2: using “section breaks”
The step-by-step shown above shows how easy it is to insert numbering in a Word document. But, as you must have noticed, the procedure causes all pages to be numbered. But, there are situations where certain pages should not display numbering, as the initial pages of a work completion of course (CBT), for example.
When you enable this option, the Word goes on to display the tags that show where there are paragraphs, spaces between words and other characteristics document. Do not worry: these symbols do not appear in the print out and you can stop seeing them at any time by clicking again in Show All.
View the tags is important because they will indicate the you where are an essential resource to number only certain pages of the document: the section breaks. This feature creates “divisions” in the file, so that you can treat each of them differently.
To facilitate your understanding, let’s assume that you have a text with 15 pages and that the first two and the last should not display numbering. So, we should have three sections:
- the first section would contain the first two pages;
- the second, on pages 3 to 14;
- the third section, page 15.
Thus, in order to insert the first section break, click at the end of the the second page, and go to the tab Page Layout, choose Breaks and select the item the Next Page.
Step 3: numbering only certain pages
Before to number the section where the pages should display numbering, it is necessary to make a small adjustment: even with section breaks, Word treats each header or footer (where the numbering is inserted) in a continuous manner; it must then unlink each header or footer from the previous section.
To do so, give two clicks in a row at the top (if you are to insert numbering in the header) or at the end (if the numbering has to appear in the footer) of any page of each section, except the first (there is no the previous section of this to be out-of-band). Note that the tab Design in Tools Header and Footer will appear. In it, uncheck the button “Link to the Previous”.
Note that if you do this for the footer, the link will continue to exist for the header and vice-versa – the setting of one does not affect the other.
We will, in the end, to insert the numbering. In our example, only the second section should be numbered, so it is necessary to click on the the third page (where you start this section) and repeat the procedures Step 1: go on Insert and then Page Numbering.
Note that only pages 3 through 14 exhibit numbering. The first two pages (the first section) and the last (the third section) were left blank.
The trick is this: for each range of pages that should or should not be numbered, it is necessary to have a section break and unlink the header or the footer of each division of the former.
Ending: trick extra – inserting, numbering, different in the same document
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It is also possible to use the section breaks to make a Word document to display numbering different in their pages. For example, you may have a file with numbered pages, but that has a the appendix should show the numbering to roman numerals.
Suppose, for example, that this document has 20 pages:
- the cover and the undercoat should not be numbered;
- pages 3 through 15 must display numbering;
- pages 16 to 19 correspond to the appendix and must display numbers romans starting from I;
- the last page should not display numbering.
It is necessary then to use section breaks to create ranges for each of these groups page and unlink the header or footer of the previous. Then, you should insert numbering in the second section (pages 3 to 15), as he explains the procedures shown previously in this tutorial.
Ready! Now, the document does not display numbering on the first two and in the the last page shows numbering “normal” between the pages 3 to 15, and displays roman numerals, on pages 16 to 19.