How to Create Automatic Index in Word 2013 or 2010?
You are working on a long document in Microsoft Word and realize that, to the extent that the text size increases, titles, and subtitles, change the page, making difficult the task of creating an index or table of contents that point precisely where if you start each topic. Fortunately, Word has a feature that allows the user to to automate this task.
In this tutorial, you will learn precisely how to create indexes automatic Word. Thus, when a title is added to the text or change the sheet, the program itself identify your position and will indicate to their respective page in the index.
As you’ll see below, this text was done on the basis of Word 2013 in Portuguese of Brazil, but his steps also work on Word 2010 and, with some possible differences, even in the earlier versions of the tool. We’re going there?
Step 1: preparing the document
Numbering of pages
So that you can create a automatic index, the first step is to perform some fast procedures to leave the document prepared for this feature. You can get by the numbering of pages in the file.
To do this, with the document already open in Word, go to the tab INSERT and then locate the option Page Number. By clicking on it, you can choose if the numbering will be located at the top (header) in a margin (lateral) or at the end of each page (footer),
You have chosen the desired option, note that the numbering will be present automatically on all pages. If you need to, you can follow the steps in this tutorial to number certain pages in Word and the other does not.
Text, titles and subtitles
This step may seem obvious, but it is important that you have some content in the document, including titles and subtitles, so that the procedures for the creation automatic index to be more clear, allowing you to implement this functionality more quickly.
Of course, you may add text or change the existing content, even after the creation of the index – this feature is automatic just so that the modifications can be identified and the document updated accordingly.
Set in that point of the document, the index will be
By default, the index is usually at the beginning of the document, but it may be that you is, for example, by creating an appendix at the end of the file. Therefore, it is important that, early on, you set where the index will be located to avoid any inconvenience later with change of position.
In time, realize that, although this tutorial will use the term “index”, the procedures are also valid for the creation of summaries, quotations and related, there may be small differences for each type of listing.
Step 2: apply Styles in the titles and subtitles
For Word 2013 or 2010 to be able to create the index, it is up to you to “help you” identify what is the title or subtitle. For this, you should make use of a feature Word called Style.
The Style is, in a nutshell, a set of formatting pre-set. When you apply a Style – whether in words, sentences or paragraphs -, the selected text immediately it assumes the formatting of certain. A Style can set the font type, text size, color, among other aspects.
You can create or use Styles, ready to quickly format paragraphs, quotations, subtitles, etc. In our case, we will use Styles to tell the Word what is the main title, which is minor heading (subheading) and so on.
Fortunately, the Word “comes out of the factory, with a number of Styles ready, among them, three specific for dealing with securities: their names are Title 1, Title 2 and Title 3. The principle, it is these that we will use for to create an automatic index (note: in Word 2010,it is possible that only there is a Style 1 and Style 2).
To do this, select the first title of your document. Then, go to the tab PAGE INITIAL and locate the box Style. In it, choose the option Title 1. Do this for all the other titles of the text.
Note that, if you have applied the modified Style before this change, the Word will automatically change the titles to the new formatting that you have determined.
Step 3: creating the automatic index
Once you have applied Styles in all the headings and subheadings of your document, left to do with the Word 2013 find-the and, finally, manages the automatic index. It’s easy!
Finishing – extra tip: use the index as a shortcut
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The automatic index serves so that you can correctly report the pages each chapter or topic of the document so that this information appear clearly in the printed version of the file, for example. But you can also use the index as a “shortcut” within the Word.
To do this, simply press the Ctrl button on your keyboard and, at the same time, click on any title in the index. To do this, the Word immediately will redirect you to the page in which the title is clicked and is. Cool, isn’t it?