By Inserting Numbering in Word 2007 Only the Desired Pages

Introduction

Create a document in Microsoft Word, and insert numbering control on the generated pages then it is a simple and quick procedure. However, there are situations where, in the same document, some pages need to be numbered and others do not. There are also occasions where certain excerpts of the file must follow the sequences of numbering distinct. Monographs, works of completion of the course, documents the business prepared on the basis of certain standards are examples situations where the numbering of pages must follow a schema different from the ordinary. By that account, the DigoPaul displays the following a tutorial that shows how to number only certain pages of a document in Microsoft Word 2007.

ATTENTION: if you use the version 2013 or 2010 program, check out the tutorial “Inserting numbering in just a few pages of Word 2013 or 2010”.

Inserting page numbering in Word 2007

OK, you just create a document in Word 2007 and now need to number the pages. Doing this is very easy. With the document open, go to the tab Insert and then look for the button Page Number. When you click it, you you will see options for setting the numbering at the beginning of each page (header), at the end (footer), on the side, anyway. Note that each of these options opens a menu that allows you to define in which position numbering will be: left, right, and centre, among others.

After you choose the desired placement, also in the button Number Page, you can click on the option to Format Page numbers to change the style of the digits, start the numbering at a different point (for example, begin numbering from number 10), among others:

If for some reason you want to remove the numbering, just click Remove Page Numbers, also inside the button Page Number.

 

Inserting numbering only in some pages

The procedures explained in the previous section are sufficient to number pages in Word 2007, but affect the entire document. If you need to insert numbering only in a group pages, but not on another, you will have to use a feature called a section break. This functionality “splits” the document in how many parts you want, but keeps each one of them within the same file. So, you should create a section for each part that needs to be or not numbered.

To facilitate understanding, we will base this tutorial on a Word 2007 file with 42 pages. Him:

– the first page should not be numbered;
– pages 2 to 4 should be numbered in roman numerals, starting at I;
the other pages, except the last two, should be numbered usually starting at 1;
the last two pages should not be numbered.

The first thing we need to do, to number the document in this scheme it is to “see” the section breaks. For so, go to the tab Start and click the button Shows Everything. This option displays symbols that show spaces between the pages, paragraphs, breaks, among others. Note that they are only visual features, therefore, does not will be present in normal view or in print file:

The next step is to insert the section breaks (note that it is section break, not page – this last book makes the content “jump” to the next page after the insertion of the break). To cater to our example, we will have to do four sections: one for the first page; one for the pages 2 to 4; a to pages 5 to 40; and one more for the last two pages. To create the sections, it is necessary to insert breaks always after the last line of the page that you receive the division.

In our example, the first section corresponds only to the the first page, soon we must insert a section break at the end of this. To do this, position the cursor at the end of the last line of that page, go to the tab Page Layout, click on the button Breaks and Section Breaks, Select the option Next Page:

Note that a line called “section Break (next page)” emerged. You would not see this line if had not triggered the button Show All. Note also that, after the section break, all of the content that comes after only appears on the next page. To create the other section breaks, the procedure is the same. In our example, you simply need to insert the breaks at the end of the pages 4 and 40.

Done this, we will begin the numbering. But before, it is recommended to run more of a procedure to avoid possible disorders: the numbering is always inserted in the header (top) or footer (end) pages (you is the one who chooses). You will have a header/footer unique to each section, however, by default, Word 2007 makes each header/footer to be linked to the previous one. So, if you have a document with two sections, the numbering of the second section will be a continuity of the numbering of the first, because there is a link between the two. For this reason, it is convenient to remove these links.

Doing so is easy: after inserting the breaks in your file, give two clicks with the left button of the mouse on the the top (if you chose to insert the numbering in the header). or at the end (if you chose the numbering in the footer) any page of each section, that is, you need to perform this procedure once for each section that you have.

We are now ready to insert the numbering. In our file, the first page should not be numbered, solet’s forget about it. The pages 2 to 4 should be numbered with roman numerals. To do so, go to any page in this section, and, after, go to the tab Insert. Click on the button Page Number and choose the position numbering.

Note that only pages 2, 3 and 4 were numbered. If you had not removed the links from the header/footer in the previous step, the numbering would occur in all the pages, even with the section breaks already inserted. Now it is necessary to format the numbering these pages for roman numerals, starting with I. For this, the button Number of Pages, we have selected the option to Format Page Numbers. In the window that appears, we select the item I, II, III, … in the field Number Format. In turn, in the field Start In should we choose I. Ready!

Now we must enumerate the following section. The steps are the same: go to any page in this section, then go to Insert, click the button Number Page and choose the position numbering (again, we opt for the lower-right corner, but in your files choose the position that best suits you). Then just go to the window to Format Page Numbers to to make the numbering start at 1.

Note that the following section, which contains the last two pages should not be numbered, so our work in this example ended. With this, we have a single document in Word 2007 that does not have numbering on the first, but that account with roman numerals, on pages 2 to 4, numbering “normal” in the following pages, and no numbering on the last two pages.

Ending

As you may have noticed, insert, numbering only on certain pages of a file in Word 2007 is not no “rocket science”. In summary, the procedure is to create sections for each set of pages that should or should not receive numbering and, after so, remove the link that unites the header or the footer of each part. You must have noticed that, with this scheme, it is even possible to make the formatting unique to each section (changing the format of the pages, for example).

Before you perform the procedures shown in this page, is recommended to make a copy of your files to recover your work if any step is to be executed wrongly. And if you you inserted a section break in a wrong place, or you only want to remove it, simply position the cursor before the break and hit the Delete button on your keyboard. Remember that you you must keep the button to Show All of the Word enabled to view the break.

By Inserting Numbering in Word 2007 Only the Desired Pages 1

By Inserting Numbering in Word 2007 Only the Desired Pages
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